OASIS General Information

Welcome to OASIS^SM, The Online Abstract Submission and Invitation System!

Your journey through the OASIS is just starting. In order to help you submit all of the necessary information for your abstract, this system has been divided into a number of distinct steps. Each of these steps includes all of the instructions necessary to help you submit your information correctly.

How does the system work? The OASIS system is designed to help authors submit abstracts for consideration, or to help authors edit or provide additional information that may be necessary to organize the scientific program for a meeting or conference.

What software do I need to use the OASIS system? The only software you need to use this site is an Internet browser, such as Internet Explorer, and a connection to the internet. In fact, if you are reading this page now, you probably already have everything you need. This system does use some of the more recent advancements in internet browser technology, so it is recommended that you use the latest available version of your browser. The system does make use of Cookies and JavaScript throughout the site, so you will need to make sure that you have these options turned on. More information regarding upgrading your browser and changing browser settings can be found by clicking this Browser Help link or reviewing the list of Supported Browsers.

What is a submission record? For purposes of the system, a submission is a record of all of the necessary information regarding an abstract submitted for consideration. Each submission is assigned a unique Control Number. This system helps you enter all of the information necessary. It is important that you complete the entire process, as incomplete submissions will not be considered. This system keeps all of the information you submit as you complete each step, so that you can return to the site at a later time and edit or complete information that you may have already begun. While it is recommended that you complete the process in its entirety, you may return later to fill in any missing information. Remember, only submissions completed prior to the posted deadline will be considered.

Corrections, Withdrawals and Deletions: If you need to make a change or correction to your submission record, you may do so by returning to this site prior to the deadline and login to the system. You will be able to view your submission, and make corrections as necessary until the revision deadline. If you would like to remove your submission from consideration prior to the deadline, you can simply log back into the system, and select delete. After the deadline, you must contact ARVO directly to request that they withdraw your submission.

How do I contact someone with questions or comments? For help with technical issues regarding the use of this system, call or e-mail Technical Support . For any other questions or comments, please contact the Association or Society directly.

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OASIS Help: Title Help and Creating an Abstract Submission

To complete this step each of the required affirmations must be checked to confirm that you understand and agree to any requirements set forth by the society/conference in order to have your submission considered. In addition to the affirmations, the submission title must also be entered to continue with the submission process. The title should appear as it is to be published.

OASIS Help: Reviewing Codes

To complete this step, you should select the reviewing code that best describes your abstract by selecting it from the list.

The code you select will automatically determine which ARVO Section reviews and programs your abstract.

OASIS Help: Presentation Preference

To complete this step, you should select a choice from the dropdown list.

This selection helps to ensure that your work is considered and programmed according to your preferred mode of presentation.

OASIS Help: Keyword

To complete this step, you should select the keyword(s) that best describes your abstract by selecting it from the list.

If more than one selection is allowed, please choose the best choice first, and then select the second best choice, and so on.

OASIS Help: VSS, International, Clinical Trial, Newsworthy

To complete this step, you should enter the information on the form that is pertinent to your abstract. Please follow the on screen instructions. If a particular piece of information is required, it will be denoted with an asterisk.

OASIS Help: Support

To complete this step, you should enter grants or other support for your abstract. If this is not applicable, you must type in the word “None.”

OASIS Help: Author Help

To complete this step, the names and all other required information should be entered for each author listed on the abstract, including the submitter.

The first author is pre-filled with the information supplied in your ARVO membership record, but you must verify that the information is included in this step. If there are no changes to this information, click the Continue button to verify the author listing.

Part 1 of the author summary page shows the Current Author Block. This is a summary of the author information as it is expected to be formatted for publication. To make changes to this author display, follow the available instructions on the screen.

Presenting Author: By default, the first author listed is the submitting/presenting author and this person is expected to present the scientific data at the conference/meeting. Please be sure to click on the Continue button to ensure that the changes are made.

Author Order: The authors will be listed in the publication in the ordered they are entered into the system. This will appear in both the Author Block and the list of authors shown. For certain activities, it may be necessary to reorder the authors by setting the Order numbers. Please be sure to click on the Continue button to ensure that the changes are made.

Additional Co-Authors: Additional co-authors may be added ~~to the publication~~ by clicking the Add a Co-Author link and completing all required information for the new author. For some activities, there may be a limit to the number of authors published. This limitation, if it exists, is displayed on the screen and the Add a Co-Author link will not appear.

Editing or Removing Names: To edit or remove an author from the list, click the Edit or Remove link to the left of the author in question. If editing, an edit screen containing the current information will be displayed. Changes can be made at this point and click the Continue button to save the changes. The first author must be listed for the submission record to be complete and cannot be deleted.

OASIS Help: Abstract Body Text

To complete this step, you must submit the content of your abstract. You can either type in the text directly, copy and paste from your prepared abstract file into the text box provided, or upload your prepared abstract file. The system allows you to upload your prepared abstract file for conversion, as long as it has been saved in a supported format. For best results, prepare your abstract in a recent version of a popular word processor, such as Microsoft® Word or Corel WordPerfect®. Please limit your formatting to the default Times New Roman font, in the standard point size. Keep special formatting, such as special or Greek characters, to a minimum, and use only the standard Symbol font for inclusion of these characters. Some word processor options, such as Equation Editior or special Word Perfect fonts are not supported. The upload and conversion process may take a few minutes, so please be patient. The system will inform you when various parts of the process are complete, and it will display the final result upon completion. You will still be able to edit the resulting text to ensure your abstract is submitted correctly. If you upload your prepared abstract file, please note that the abstract format must include the following headers: Purpose:, Methods:, Results:, Conclusion:.

Formatting and available special character instructions are provided below. Once you have completed entering your text, click the Submit button to save your work. The system will return a page showing your abstract so that you can verify that everything was entered correctly. If there is a limit to the amount of text you are allowed to submit, this information will be displayed on the form. When you save your abstract text, any text exceeding the determined limit will be truncated, so please be sure to verify that the final result is what you intend to submit.

If you need to include any special formatting, such as Greek characters or Italics, select the link below.

Special Character Instructions

Links are available to help you submit tables or graphics. For images, [ADD INSTRUCTIONS HERE FROM THE IMAGE UPLOAD SCREEN.] For tables, a table creation screen will be displayed to allow you to enter the table information and merge cells as necessary for proper format. Each table and graphic will reduce the size of your abstract by 400 characters.

If your abstract is accepted for presentation, it will be published in this year's ARVO Program Planner and Itinerary Builder (both the online and CD-ROM versions) and Investigative Ophthalmology and Visual Science online as the ARVO version of record.

For optimum publishing quality, images/figures must be high resolution JPG files. The minimum resolution required is 600 dpi.

Please Note: It is important to upload an image with enough detail to be acceptable for print. The image displayed to you for your final review will be scaled appropriately. Only submitted JPEG images will be displayed.